UUFM BOARD MEETING – DECEMBER 21, 2009

Present: Bergen, Gabrielsen, Halverson, Hughes, Marshall, McGinnis

Kris Gabrielsen opened the meeting at 6:40 P.M.

The question of one cash collection per quarter being set aside for special needs instead of giving all the cash collected to the designated charity was discussed briefly. Patriciafaye Marshall made a motion and Bernie McGinnis seconded to keep the cash donations as they are and to add a Board Discretionary Fund to assist individuals in need to the next budget. Passed unanimously.

Budget:

Bev Halverson announced that she has paid the rent to the Senior Center through March 2010.

Cash on Hand: $11,921.67

Building Fund: $1,671.86

Reserve Fund: $4,002.73

Contributions to local charities during 2009: $2,040.01

Bernie McGinnis will itemize these and add them to our web site.

Pledge performance to date is at 63%.

Beverly Halverson projects at this time that we should be able to add $4000 to our Reserve Fund in June 2010.

Beverly Halverson moved and Patriciafaye seconded that we establish a policy for the Fellowship to pay registration (with meals included) for our Chair to attend the annual PNW District Assembly. Passed unanimously.

Application to Join UUA:

Kris Gabrielsen reported that Tandi Koerger, PNW District Manager, has written her suggesting that it is time for our Fellowship to move from Emerging Congregation status to full membership in UUA. Should we join in March for the last quarter of this fiscal year (at a cost of $1,267.00) or wait until June 2010 and pay the full amount for the next fiscal year ($3,120.00)? Patriciafaye Marshall moved and Bernie McGinnis seconded that we tell the PNW District that the Board met and decided to apply for full membership at the beginning of the next UUA fiscal year. Passed unanimously.

Beverly Halverson’s draft for the Fellowship’s Finance Policy was reviewed. Bernie McGinnis moved and Pam Bergen seconded that the Finance Policy as proposed by Beverly Halverson be accepted. Passed unanimously

Dates for 2010-11 Budget and Pledge Drive:

It was decided that in January 2010 Beverly Halverson will ask all committee chairs to present their requests for next year’s budget. In February the budget will be reviewed by the Board. After the March 21^st Service a Business Meeting will be held to present the budget to the Fellowship and kick off the Pledge Drive. A vote on the new budget will take place at the May Business Meeting.

The addition of a paid RE Director and fee for UUA Membership will add to the need for increased pledges by the Fellowship. Kris will ask Ken Moore and Phil Newman if they would be willing to co-chair the Pledge Drive.

Plan for Hiring a RE Director:

Kris Gabrielsen will ask Barbara Roush, Eric Gabrielsen, Kara DeMarco and Ted deChatelet to form a work team and come up with a job announcement for hiring a RE Director. They will need to set requirements for pay, hours, a job description and minimum qualifications. The job will be open to Fellowship members.

A Fund Drive in Honor of Elaine Taylor:

Kris Gabrielsen reported that Elaine Taylor had expressed a desire to have assisted hearing devices and an improved sound system available for those who need them at our services. Kris suggested that the Fellowship hold a silent auction to raise the funds for these items.

A memorial service for Elaine Taylor will be held on January 9, 2010 in Newberg at 11:00 A.M. UUFM members and friends will provide food to be served after the service. Bernie McGinnis and Patriciafaye Marshall will organize this. Bernie McGinnis will speak at the Service, if Elaine’s daughter wishes him to speak.

The next Board Meeting will be held on January 27^th at Beverly Halverson’s home at 6:30 P.M.

The meeting was adjourned at 8:45 P.M.

Respectfully submitted, Pamela H. Bergen, Secretary